In this section, we will share with you 7 habits which can help you turn common work friction into repeatable workflows. Each habit includes a "hero prompt" you can use immediately, plus follow-ups, tips, and other use cases to help you adapt Copilot to daily work. Note: Copilot Chat is web-grounded and does not have access to your organizational data. You need to paste or upload content for analysis. Habit 1: Use Copilot as your Ask-Me-Anything Machine The Challenge. You need quick answers on unfamiliar topics but don't want to spend hours reading. Hero Prompt Explain [topic] to me as if I'm a [beginner / intermediate / expert]. Include a simple analogy, 3 key points, and one common misconception to avoid. Follow-ups Give me a real-world example of how [topic] is applied in [industry/context]. What questions should I ask to deepen my understanding of this topic? Give me a 3-bullet summary I can share with [audience]. Tips Specify your expertise level for appropriately pitched explanations. Ask for analogies to connect new concepts to familiar ones. Request sources when accuracy matters. Habit 2: Use Copilot as your Research Assistant The Challenge. Guessing keywords, opening tabs, and piecing together sources is slow and error prone. Hero Prompt What's the latest on [topic/company/industry]? List the key updates, why each matter, and include 3-5 reputable sources with dates. Suggest follow-up questions. Follow-ups Explain the implications of the two most important updates for our business. How could these updates affect our strategy or key competitors? What related trends or cross-industry comparisons should I watch? Tips Define scope up front: audience, region, timeframe, and angle. Ask for source title, publisher, and date to check credibility. Open citations and verify before sharing. Habit 3: Use Copilot as your Email Assistant The Challenge. Long threads, careful tone, and editing consume time; decisions get lost. Hero Prompt I need to write an email to [recipient/role] about [topic]. The tone should be [professional/friendly/formal]. Key points to include: [list]. Draft the email in ~150 words with a clear call-to-action. Follow-ups Make this shorter and more direct. Keep it under 100 words. Suggest 3 subject line options that would get this email opened. Remember: Copilot Chat cannot see your actual emails. Paste the email thread or draft you want to work with. Habit 4: Use Copilot as your Meeting Assistant The Challenge. Manual note-taking breaks focus; key details slip through the cracks. Hero Prompt I'm pasting a meeting transcript below. Please create meeting minutes with: 3-sentence summary, key decisions made, action items with owners and due dates, and open questions. Format for easy copy-paste into email. [Paste transcript here] Follow-ups What were the unresolved points? Suggest how to address each in a follow-up. Turn the action items into a numbered checklist I can paste into a task manager. Tips Download or copy your meeting transcript and paste it into Copilot Chat. Review and edit AI-generated minutes before sharing. Habit 5: Use Copilot for Content Creation The Challenge. The blank page slows delivery; finding the right words and structure takes time. Hero Prompt I need to write a [document type: report/proposal/article] about [topic] for [audience]. Create a detailed outline with 5-7 sections, each with 2-3 key points. Suggest a compelling opening hook. Follow-ups Write the first draft for section [X] in approximately [word count] words. Make this section more engaging by adding a relevant example or analogy. Tips Say who the audience is, the goal, and the target length. Build section by section rather than asking for everything at once. Habit 6: Use Copilot as your Document Synthesizer The Challenge. Long, dense documents take time to digest; key details are easy to miss. Hero Prompt I'm uploading/pasting a document. Please summarize it in 150-200 words for [audience]. Include: main purpose, 5 key takeaways, any deadlines or decisions mentioned, and questions I should ask after reading. [Paste or upload document] Follow-ups Create a 10-item FAQ based on this document. Keep answers concise. What are the most important numbers or data points in this document? Pro tip: Upload PDF or Word documents directly, or paste the text content for analysis. Habit 7: Use Copilot as your Data Analyst The Challenge. Working with data is slow without analyst skills; errors creep in. Hero Prompt I'm pasting data below. Please analyze it and tell me: 3 key insights, any patterns or trends, anomalies or outliers worth investigating, and 2 recommended actions based on the data. [Paste data or table] Follow-ups What chart type would best visualize the main trend? Describe what it would look like. What additional data would help me understand this better? Tips Keep datasets small and clean for best results. Paste data as a table or upload a CSV/Excel file. Double-check numbers against your source before acting.

Simply knowing about these habits is not enough; the real value comes from integrating them into your daily routines until they become second nature. The 4 Steps to Building an AI Habit 1. Make it Obvious Link to a clear trigger you already have. "When I need to draft an important email, I will use Copilot to create the first draft." 2. Make it Easy Pin Copilot to your browser's favorites bar. "I will pin Copilot to my browser's favorites bar." 3. Habit Stacking Tie it to a routine you already perform. "After a meeting ends, I will immediately download the transcript and ask Copilot to draft the minutes." 4. Remove Friction Save Hero Prompts in your prompt library. "I will save the Hero Prompts from this guide to my prompt library." Your Turn: Commit to a Micro-Habit Action required. Now is the time to build your first habit. Choose just one of the seven habits that addresses a frequent pain point in your work. My Commitment My chosen habit:  e.g. Habit 3: Email Assistant My specific trigger: When I...  e.g. need to reply to an important email… I will use Copilot to:  e.g. help me come up with the first draft.